Job offer: Receptionist-Secretary
Permanent full-time unionized position
Salary according to collective agreement
This position reports to the Executive Director and contributes to our mission of providing home support services to help people age well at home.
As part of your duties, you will greet visitors and clients at the Hawkesbury office and perform a range of administrative tasks. You will work in collaboration with PRCS team members and communicate regularly with our partners, suppliers, and volunteers.
You must be creative, autonomous, discreet and respectful.
Main tasks
- Greet people at reception
- Answer phones and direct calls
- Organize videoconferences and in-person meetings, and manage confirmations and lists of attendees
- Create and maintain up-to-date contact lists and databases
- Contribute to the creation and maintenance of a document management system (electronic and paper) for the organization
- Handle mail: open, stamp and distribute incoming mail; mail letters and parcels; keep mail dispatch log
- Plan Board meetings, send invitations and documents to members; attend meetings and draft minutes
- Write and create a variety of documents in French and English (lists, reports, committee documents, memos, forms, posters, etc.).
- Scan, photocopy and file documents
- Support coordinators in organizing and running activities and updating lists and records
- Other related tasks delegated by the Executive Director
Required qualifications
- Bilingual, French and English, spoken and written
- Diploma or certificate in office administration
- 3 years' experience in a similar position or equivalent combination of training and experience
- Excellent knowledge of office management systems and procedures
- Excellent knowledge of office equipment (printer, telephone console, etc.)
- Excellent knowledge of Microsoft Office and Teams (Outlook, Word, Excel, Power Point)
- Excellent writing skills
- Experience with e-newsletter applications, various CMS for web content management and other electronic communication tools
- Police Records Check - Level 3 (vulnerable sector) obtained less than six months ago
Conditions
- Permanent full-time unionized position
- 35 hours per week
- Based in the Hawkesbury office with occasional travel in the Prescott-Russell area
- Wear mask or personal protective equipment in accordance with public health guidelines
- Start date: as soon as possible
How to apply
Please email your resume and cover letter by April 11, 2024 at 4 p.m. to the attention of:
Sylvie Lefebvre, Executive Director
E-mail: slefebvre@servcompr.com
295 Main Street West, Suite B
Hawkesbury, ON K6A 0B3
To learn more about our organization, visit our Prescott-Russell Community Services website.
Thank you for your interest, but only those selected for an interview will be contacted.